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Executive Assistant - London, UK - Hybrid



Our Company

 

ecosecurities is an impact-driven provider of environmental services with 25 years of experience in carbon markets and emissions reduction projects around the world. At ecosecurities we are committed to developing high-quality carbon projects based on the principles of environmental integrity, transparency and good practices that contribute not only to climate change mitigation but also to sustainable and inclusive development. With a rapidly growing project portfolio, ecosecurities offers experience and tailored services in the origination, development and financing of Nature-based solutions (NbS) projects that can access the voluntary and compliance carbon markets via REDD+, Restoration, Regenerative & Low-Carbon Agriculture, Energy and Blue Carbon mechanisms

 

 

Job Summary

 

This is a unique opportunity to join one of the most established and high growth companies in the voluntary carbon market. The Executive Assistant will support our senior managers and executives. The ideal candidate will excel in time and calendar management, ensuring that schedules are optimized, program appointments, and the executives are well-prepared for their commitments across the globe. The role requires exceptional attention to detail, strong communication skills, and the ability to multitask in a fast-paced environment. Working with ecosecurities will give you the opportunity to join a fast growth, global organization in a rapidly expanding market. We are a dynamic organization who are working hard to make positive changes in the world.

 

Main Responsibilities

 

  1. Calendar Management: Efficiently organize executives' schedules, including meetings, appointments, conferences, and travel plans.

  2. Prioritization: Help executives prioritize tasks based on importance and urgency, aligning with their goals.

  3. Communication Hub: Act as the main contact for scheduling inquiries, liaising with internal and external parties to coordinate meetings and resolve conflicts.

  4. Travel Coordination: Coordinate with relevant agencies travel details such as flights, accommodations, and transportation, aligning with executives' schedules.

  5. Meeting Preparation: Prepare meeting materials to ensure executives are well-prepared and informed.

  6. Confidentiality: Handle sensitive information discreetly, maintaining professionalism and trust.

  7. Administrative Support: Assist with administrative tasks including expense management, drafting correspondence, and research as required.

 

Candidate Profile


  • Highly collaborative approach to working across teams (located across geographies) to achieve the best results.

  • Self-starter, able to work independently.

  • Interest, enthusiasm and willingness to work and grow in an entrepreneurial environment with a reputable brand within the environmental sector.

Qualifications


  • Proven experience as an Executive Assistant or similar role.

  • Organizational skills and attention to detail.

  • Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.

  • Proficiency in office productivity tools (e.g., Microsoft Office suite) and calendar management software (e.g., Microsoft Outlook)

  • Ability to prioritize and multitask in a dynamic and fast-paced environment.

  • Discretion and professionalism when handling confidential information.

  • Able to work autonomously.

  • Fluent written and spoken English.

  • Reasonable level of Portuguese or French can be a plus.


To Apply

 

At ecosecurities we are committed to cultivating and sustaining a culture of inclusion. It is our belief that we are able to grow and learn better together with a diverse team of employees. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and ecosecurities' achievement as well. In recruiting for our team, we welcome and encourage the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.


Please send your resume and cover letter to hr@ecosecurities.com with “Executive Assistant” in the subject line.

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